Does your organization deal with seemingly endless amounts of paperwork on a daily basis? Have you ever calculated the time spent on receiving and processing this information? Better yet, have you ever calculated the potential savings gained from outsourcing your document processing? Outsourced Processing Means More Efficiency, Less Errors!

Smart, Scalable Business Process Outsourcing Solutions

Processing huge volumes of documents and data is just part of it! What if you could outsource all of your non-core, back office functions to improve efficiency, reduce administrative costs and free your team to focus on more important things? With Business Process Outsourcing (BPO), you can rely on RTs Technologies to help you automate processes, streamline document management and reduce back office operational expenses.

Business Process Outsourcing (BPO) Services

With a fully-staffed processing facility featuring today’s most advanced document management technologies, we’re capable of meeting your BPO needs, whether it’s related to accounts payable, mailroom services or general document processing. Not only do we have the infrastructure in place, we have decades of proven experience, having implemented outsourcing solutions for all types of organizations, including manufacturing companies, medical practices, state government agencies and private global entities.

  • Invoice Processing BPO
  • Digital Mailroom Outsourcing
  • Data Processing Outsourcing
  • Document Conversions

Your Business Processes Just Got Easier

Whether you need to manage short-term surges in demand or want to overhaul your long-term back office processing requirements completely, we offer a full spectrum of outsourced business processing solutions, from accounts payable outsourcing and document processing to mailroom services and more.

Go ahead. Be more productive!

Outsourcing Solutions

It’s not surprising that accounts payable is often the first area that companies convert to paperless workflow. That’s because, if your approval and payment processes are slow, it’s likely to mean missed discounts or, worse, late payment penalties. When questions arise, just the simple act of accessing the documents you need can be cumbersome and time-consuming, not to mention all of the space required to store the documents within reach.

If you’re not fully satisfied with your accounts payable data capture, processing and automation processes, our business process team can work with you to develop an invoice capture procedure that’s tailored to meet your organization’s unique needs. It all starts with streamlining your accounts payable process by imaging and converting incoming vendor invoices. Whether you receive invoices via mail, email, fax or all of the above, each invoice is digitized and uploaded to our digital system, eliminating the need for manual data entry and the human error often associated with it. As each invoice is uploaded, it’s also indexed, empowering your team to perform quick searches for key information or retrieve digital documents at a moment’s notice. The result is real-time access to your entire accounts payables processes.

Our accounts payable BPO services extend well beyond data capture for invoices. We also provide complete invoice processing. Based on your organization’s accounts payable processing requirements, we can manage the entire process, from start to finish. Our invoice processing services includes receiving invoices, capturing data, extracting vendor information and handling exceptions. It’s all based on your organization’s unique requirements.

If your organization has a need for processing incoming documents like applications, annual registrations, survey cards, license renewals or other types of information, our mailroom solution may be the perfect fit. Once mail is opened, not only can we alleviate the need for manual-based processes, we can also ensure fast and accurate document processing. Our mailroom solution includes optical character recognition (OCR) technology which will identify documents, routing them through a specified workflow, and finally the storage of those documents.

Document Ingestion: Documents can be scanned or emailed into the system where OCR technology will be used to identify what type of document has been received.

Digital Conversion: Items are electronically scanned for high-speed document processing.

Data Extraction: Advanced optical character recognition (OCR) software indexes the digital documents and extracts the data needed for processing.

Integration: Several options are available for integrating the captured data for document workflow processing, including secure FTP and cloud-based access.

Archiving & Back Up: After the conversion process, all digital documents can be archived and retained for document retention policies and disaster recovery.

Our mailroom experts will consult with your organization and review your document management requirements to determine the most efficient and productive processes to elevate the efficiency of your organization. Then we’ll custom-craft a mailroom solution that meets your needs.

Does your organization deal with seemingly endless amounts of paperwork on a daily basis? Have you ever calculated the time spent on receiving and processing this information? Better yet, have you ever calculated the potential savings gained from outsourcing your document processing? Outsourced Processing Means More Efficiency, Less Errors!

With a state-of-the-art processing facility, RTs Technologies can help you reduce your ongoing expenses and labor requirements by leaving your non-core, back office functions to us. Whether you need more modern technology to help you meet short-term spikes in demand or want to revolutionize your long-term back office processing requirements completely, we offer a full spectrum of document processing services.

Want to improve the speed and efficiency of your back-office operations? Just leverage our data entry services. Our team of experts will identify your specific data capture needs and design a system that will intake your documents and perform imaging and data entry of all relevant information. The data is then validated, verified and prepared for transfer to your system, whether it’s a financial database, ECM, ERP, document management and/or workflow system.

For many organizations, the documents, data and information that need to be processed aren’t relegated to the mailroom – they’re transmitted via email. The good news is that we can help you on that front as well, managing the intake of all email messages and processing any embedded or attached files. By indexing the scanned image and email message, we can extract and capture all of the essential data elements and input that data into a database. Then we’ll deliver that database along with any associated image files to you to use as needed.

One of the beautiful things about converting documents to a digital format is data indexing, a process that tags or identifies select information within the scanned file. Depending on the exact information required for indexing or the type of document being processed, the indexed data might be an invoice number, an employee ID, a vendor name, a patient name or any other key piece of information. Of course, with this indexed data at your fingertips, you’re now equipped to search, find and retrieve important information whenever you need it.

After the scanned images are digitized as PDF files, we can perform Optical Character Recognition (OCR) processing to make the data records searchable. This single-pass process enables both single words and text phrases to be found in the PDF files whenever a search is performed, providing you with instant access to the information you need – the moment you need it.